Owner Command Center for tennis academy operations

Stop rebuilding your academy from spreadsheets every season.

FlexCademy is the tennis academy management platform that brings enrollment, group formation, scheduling, payments, and communication into one place—so owners and coaches spend less time on administration and more time on the court.

Request a season demo See the academy workflow

Programs: Seasons
Sales: Camps
Operations: Courts
Cash flow: Paid

Owner dashboard

Monday command view

Live

Open applications

184

Ready for group formation

Unpaid invoices

Reminder queue prepared

Today's trainings

Courts, trainers, attendance

Camp capacity

91%

Waitlist and paid status visible

Next best actions

🎾Review AI group formation run for Spring Season.
🎾Send schedule emails to assigned students and trainers.
🎾Issue season invoices with Stripe and Swiss QR payment options.

Built for owners

Simplify operations and grow your academy

Save 10–20 hours of admin every week
Reduce billing errors
Leave Excel spreadsheets behind
Communicate better with parents
Increase your academy's profitability
Manage everything on one platform

The owner problem

Your academy does not need another disconnected tool.

Enrollment lives in forms. Schedules live in spreadsheets. Trainer updates happen in chats. Payments depend on links, QR bills, reminders, and manual reconciliation. Every season, the owner becomes the integration layer.

Enrollment creates admin debt

Applications arrive with levels, locations, availability, custom answers, terms, parent details, and camp or season choices. Then someone has to turn it into a clean operating plan.

Schedules are fragile

One court change, trainer replacement, closure, or parent request can break a week of manual planning across groups, ad-hoc trainings, recurring sessions, and camps.

Cash collection takes too long

Owners need invoices, installments, Stripe payments, Swiss QR bills, refunds, credits, reminders, and bank reconciliation connected to the actual program data.

The solution

Run the season from one connected command center.

FlexCademy is organized around the jobs an owner actually needs done: attract demand, capture applications, form groups, publish schedules, collect money, communicate changes, and keep every role aligned.

Request a demo Explore built-in features

Open your public front door

CMS-managed academy pages, locations, camps, contact forms, direct enrollment, book-a-training, products, carts, checkout, and multilingual content.

Turn applications into workable groups

AI-assisted group formation can account for availability, courts, trainers, levels, ages, group rules, and owner review before notifications go out.

Operate every training week

Manage groups, courts, trainers, students, ad-hoc trainings, recreational groups, attendance, reviews, cancellations, rescheduling, and future-training sync.

Invoice, collect, and follow up

Create program invoices, offer Stripe and Swiss QR payment options, send reminders, handle refunds or credits, and reconcile bank statements.

Command modules

Everything the owner needs to control the academy week.

Instead of feature sprawl, FlexCademy groups the work around the outcomes that matter: filling programs, building schedules, collecting revenue, and reducing support load.

Enrollment engine

Capture demand without copy-paste

Run public season and camp applications with student accounts, custom questions, terms, levels, selected locations, availability, capacity, waitlists, invitations, exports, and notifications.

AI group formation

Shorten the hardest planning job

Configure rules, start an AI run, review status, validate results, optimize schedules, export overviews, keep manual control, and send schedule emails when ready.

Schedule operations

See the courts, trainers, and groups together

Manage daily, weekly, and court overviews; edit training dates, durations, prices, courts, and participants; handle attendance, reviews, cancellations, and rescheduling.

Revenue operations

Move from application to paid invoice

Issue season, camp, training, and manual invoices. Support installments, Stripe Connect, public invoice links, Swiss QR bills, overdue reminders, refunds, credits, and CAMT.054 reconciliation.

Commerce and growth

Sell more than lessons

Offer digital products, training coupons, events, physical products, variants, member-only visibility, inventory policies, discount codes, carts, checkout, and event registrations.

Communication

Stop being the manual help desk

Send schedule updates, segmented newsletters, test emails, scheduled campaigns, closure notifications, automated reminders, and track delivery through Postmark-backed delivery events.

Explore built-in features

Owner outcomes

What changes when the workflows are connected?

Owners do not buy software for a nicer dashboard. They buy back control of enrollment, scheduling, revenue, and communication before the next season starts.

Launch programs faster

Publish academy pages, open applications, collect required information, and see paid or unpaid status without rebuilding a separate process.

Plan groups with less friction

Bring availability, location, court, trainer, level, age, and group constraints into one scheduling workflow.

Reduce unpaid follow-up

Connect invoices, payment methods, reminders, refunds, credits, and reconciliation to the students and programs they belong to.

Give every role clarity

Owners, trainers, students, parents, public visitors, and admins see the right portal and the right next action.

Trust signals

Built for the messy reality of multi-role academy operations.

Multi-location ready

Academy, location, court, working-hour, court-type, and pricing structures support real operations.

Role-specific portals

Owners, trainers, students, parents, admins, and public visitors each get workflows designed for their jobs.

Payment-grade operations

Stripe Connect, payment intents, refunds, Swiss QR bills, public invoice links, bank reconciliation, and Bexio-connected accounting.

Swiss academy reality

Jugend+Sport workflows, Swiss QR bills, GotCourts and Playtomic court platforms, multilingual content, and your academy website on your own domain.

Customer stories

Swiss tennis academies are already validating the workflow.

FlexCademy is being shaped with academy operators who understand the season, camp, trainer, payment, and communication pressure first-hand.

KSA Sports

Read the KSA Sports customer story

“FlexCademy brings structure and clarity to running a tennis academy. It helps simplify the administrative side of the business, from managing groups, seasons and camps and schedules to keeping day-to-day operations more organized. For an academy like KSA Sports, having a system built specifically around the needs of tennis academies is a real advantage.”

Gregor Klopcic, KSA Sports

Progressive Tennis Academy

Read the Progressive customer story

“I believe strongly in the idea behind FlexCademy. Tennis academies need better tools that understand how their business actually works — groups, seasons, trainers, payments, and communication. FlexCademy gives the potential to academies that want to operate more professionally and efficiently.”

Roman Valent, Progressive Tennis Academy

Proof by workflow

From first application to paid invoice, every step stays connected.

FlexCademy is not a generic booking widget. It supports academy websites, enrollment, camps, AI group formation, daily scheduling, trainer reviews, parent payments, newsletters, closure notifications, products, checkout, and owner reporting in one product.

Map my academy workflow

Portals

Adoption is easier when every person sees their own next step.

Owner portal

Dashboards, settings, enrollment, group formation, schedules, invoices, products, newsletters, closures, CMS, and payment operations.

Trainer portal

Schedules, camp access, attendance, reviews, replacement workflows, proposal trainings, notifications, and settings.

Student and parent portal

Student profiles, applications, billing, invoice payments, attendance, bookings, and account-specific training visibility.

Public academy experience

Academy homepage, locations, camp pages, booking slots, a full shop with digital and physical products, cart, checkout, contact forms, and direct enrollment — enough to replace a separate public academy website when that is part of the rollout.

Request a demo

Show us how your academy currently runs. We will show you where FlexCademy removes the manual work.

Bring your next season, camp, or weekly schedule. See how applications, group formation, court planning, trainer communication, invoices, payments, reminders, and owner reporting can run from one command center.

Request a demo Read owner questions

FAQ

Questions tennis academy owners ask first.

Is FlexCademy only for booking lessons?

No. It covers public academy pages, season and camp applications, AI-assisted group formation, schedule operations, trainer workflows, student and parent portals, invoices, payments, products, newsletters, closures, and owner reporting.

Can we keep control over AI-generated groups?

Yes. AI-assisted group formation is owner-controlled. You configure rules, run the process, review status and results, validate schedules, keep manual control, export overviews, and send notifications only when ready.

How does FlexCademy help with payments?

Owners can create manual, season, camp, and training invoices; offer Stripe Connect and Swiss QR payment options; manage installments, refunds, credits, public invoice links, overdue reminders, and CAMT.054 bank reconciliation.

Will trainers and parents need the owner to relay every update?

FlexCademy includes role-specific portals and automated communication flows. Trainers can see schedules and reviews. Students and parents can apply, book, pay, and view relevant training details. Owners can send newsletters, schedule emails, reminders, and closure notifications.

Is the public academy website part of the platform?

Yes. FlexCademy supports CMS-managed academy pages, contact pages, location pages, camp landing pages, direct enrollment, book-a-training slots, product pages, cart, checkout, hero imagery, and multilingual content — on your academy's own domain. It can replace a separate public academy website when that is part of the rollout, reducing separate hosting and maintenance work.

Does it support Jugend+Sport?

Yes. Jugend+Sport is treated as a practical workflow, not an afterthought: student J+S data lives on the profile, and trainers and owners can keep attendance and training records consistent with less double work.

Do you work with GotCourts and Playtomic?

Yes. Those integrations are part of the story because court operations should feel connected, not fragmented. In a demo we look at how your current court booking setup and FlexCademy work together.